The Council of University Sport South Africa (USSA) annually determines the tournament fees payable to Organising Committees of USSA tournaments/events. Council approved the following fees:

Accommodation

R825.00 per person per day (rounded & VAT excluded) payable to the host. This tariff includes three meals per day and bedding. Where bedding is not supplied, the accommodation cost should be reduced to R614.25 per person per day (rounded & VAT excluded). At least 35% of the above must be earmarked for meals.

Host institutions should provide for the food preferences of all cultural and religious groups. Participating institutions/regions must pay for the accommodation of their teams for the full duration of a tournament (USSA Regulations, Article 3.10.1).

Caution fee

R65 per person (rounded & VAT not applicable) – Caution fees are paid to the host institution to cover for breakages and/or damage to the property of the host (only paid at the conclusion of the tournament should there be a reported breakage). Caution fees must be reimbursed in full if no damage has been done to the property of the host. If damage has occurred, but the person(s) or institution/province cannot be identified, then a pro-rata amount shall be deducted from all institutions/provinces that participated at the tournament (USSA Regulations, Articles 3.10.1 and 3.10.5).

Final dinner fee

R264.42 per person (rounded & VAT excluded) payable to the host for a proper function that includes at least a starter and quality main dish. Expenses for entertainment and the final prize-giving function must be kept to a minimum and within budget (USSA Regulations, Article 3.10.1 and 3.10.4).

Travel expenses

Each institution/province shall be responsible for their own cost of travel to and from tournaments (USSA Regulations, Article 3.10.2). Institutions/provinces are also responsible for their own local transport costs. Where possible, institutions from the same region should endeavour to share transport (e.g. bus or kombi) and costs.

Tournament levies

A tournament organising committee may in consultation with the relevant National University Sports Association (NUSA) and with the approval of the NEC of USSA, charge a reasonable levy to cover tournament specific costs. Applications to charge tournament levies with a detailed budget, should be submitted to the NEC of USSA for consideration at least forty-five (45) days before a tournament is due to start (USSA Regulations, Article 3.19.3).